Contents
Index 🔎︎

# Navigator

Shows or hides the Navigator window, where you can quickly jump to different parts of your document. Navigator is also available as a deck of the Sidebar. You can also use the Navigator to insert elements from the current document or other open documents, and to organize master documents. To edit an item in the Navigator, right-click the item, and then choose a command from the context menu. If you want, you can dock the Navigator at the edge of your workspace.

To access this command...

Choose View - Navigator.

On the Standard bar, click

Navigator On/Off

To open the Navigator, choose View - Navigator. To move the Navigator, drag its title bar. To dock the Navigator, drag its title bar to the left or to the right edge of the workspace. To undock the Navigator, double-click in a free area of the Navigator.

Click the plus sign (+) next to a category in the Navigator to view the items in the category. To view the number of items in a category, rest your mouse pointer over the category in the Navigator. To jump to an item in the document, double-click the item in the Navigator.

To jump to the next or previous item in a document, click the Navigation icon to open the Navigation toolbar, click the item category, and then click the up or down arrows.

A hidden section in a document appears gray in the Navigator, and displays the text "hidden" when you rest the mouse pointer over it. The same applies to header and footer contents of Page Styles that are not used in a document, and hidden contents in tables, frames, graphics, OLE objects, and indexes.

## Toggle Master View

Switches between master view and normal view if a master document is open.

Toggle Master View

## Navigation

Opens the Navigation toolbar, where you can quickly jump to the next or the previous item in the category that you select. Select the category, and then click the "Previous" and "Next" arrows.

To continue the search, click the Repeat Search icon on the Navigation toolbar.

Navigation

## Previous

Jumps to the previous item in the document. To specify the type of item to jump to, click the Navigation icon, and then click an item category - for example, "Images".

Previous Object

## Next

Jumps to the next item in the document. To specify the type of item to jump to, click the Navigation icon, and then click an item category - for example, "Images".

Next Object

## Page number

Type the number of the page that you want to jump to, and then press Enter.

To quickly move the cursor to another page while you are in a document, press Shift+CommandCtrl+F5, type the number of the page that you want to jump to, and then wait a few moments.

## List Box

Shows or hides the Navigator list.

List box on/off

## Content View

Switches between the display of all categories in the Navigator and the selected category.

Switch Content View

To quickly reorder headings and their associated text in your document, select the "Headings" category in the list, and then click the Content View icon. Now you can use drag-and-drop to reorder contents.

## Set Reminder

Click here to set a reminder at the current cursor position. You can define up to five reminders. To jump to a reminder, click the Navigation icon, in the Navigation window click the Reminder icon, and then click the Previous or Next button.

Set Reminder

Reminders are navigated in the order in which they are set. Reminders are not saved when a document is closed.

## Header

Moves the cursor to the header, or from the header to the document text area.

Header

## Footer

Moves the cursor to the footer, or from the footer to the document text area.

Footer

## Anchor <-> Text

Jumps between the footnote text and the footnote anchor.

Anchor <-> Text

## Drag Mode

Sets the drag and drop options for inserting items from the Navigator into a document, for example, as a hyperlink. Click this icon, and then choose the option that you want to use.

Drag mode

### Insert As Hyperlink

Creates a hyperlink when you drag and drop an item into the current document. Click the hyperlink in the document to jump to the item that the hyperlink points to.

### Insert As Link

Inserts the selected item as a link where you drag and drop in the current document. Text is inserted as protected sections. The contents of the link are automatically updated when the source is changed. To manually update the links in a document, choose Tools - Update - Links. You cannot create links for graphics, OLE objects, references and indexes.

### Insert As Copy

Inserts a copy of the selected item where you drag and drop in the current document. You cannot drag and drop copies of graphics, OLE objects, references and indexes.

## Outline Level

Click this icon, and then choose the number of heading outline levels that you want to view in the Navigator window. You can also access this command by right-clicking a heading in the Navigator window.

### 1-10

Click 1 to only view the top level headings (chapter heading) in the Navigator window, and 10 to view all of the headings.

Outline level

## Chapter Up

Moves the selected heading, and the text below the heading, up one heading position in the Navigator and in the document. To move only the selected heading and not the text associated with the heading, hold down Ctrl, and then click this icon.

Chapter Up

## Chapter Down

Moves the selected heading, and the text below the heading, down one heading position in the Navigator and in the document. To move only the selected heading and not the text associated with the heading, hold down Ctrl, and then click this icon.

Chapter down

## Promote Level

Increases the outline level of the selected heading, and the headings that occur below the heading, by one. To only increase the outline level of the selected heading, hold down Ctrl, and then click this icon.

Promote level

## Demote Level

Decreases the outline level of the selected heading, and the headings that occur below the heading, by one. To only decrease the outline level of the selected heading, hold down Ctrl, and then click this icon.

Demote level

## Open Documents

Lists the names of all open text documents. To view the contents of a document in the Navigator window, select the name of the document in the list. The current document displayed in the Navigator is indicated by the word "active" after its name in the list.

You can also right-click an item in the Navigator, choose Display, and then click the document that you want to view.